Administrative Assistant

Part-Time Position, Option for In-House or Remote

Position Responsibilities

  • As an Administrative Assistant, you’ll be integral to every department of Clayton King Ministries. As a small team, a variety of roles and responsibilities will be assigned to the Admin Assistant depending on our season of ministry. We’re looking for a self-starter who is motivated with an all-hands-on-deck, no task is too big or small, attitude. While the scope of your job will not be completely defined by one primary department or fully described by the list below, you will have opportunities to serve in some or all of these areas:

    • Event & Missions Management: This person doesn’t shy away from high-level administrative work. Google Sheets, registration software, and data entry oddly bring you joy! You also aren’t afraid to make phone calls and chat it up with our group leaders, parents, and participants.

      • Managing event registrations, group leader paperwork, participant forms, and communication alongside the registration team

      • Overseeing missions finances, short-term missionary support progress & goals, team communications, and preparing program materials

      • Supporting the work of the Crossroads Booking team and assisting with occasional administrative needs 

    • General Office Administration: This person is a team player and willing to assist in the daily admin work that keeps a ministry like ours afloat! If remote, this could include the occasional pop-in to help with some in-office tasks as well!

      • Assisting in managing daily communication methods (email, phone, voicemail, mass text campaigns)

      • Assisting with digital and paper filing

      • Supporting the work of The Crossroads Retreat and assisting with occasional operational needs 

      • Supporting and assisting the Executive Director in any overall ministry and seasonal projects

    • Church and Community Engagement

      • This person may help promote CKM through phone calls, personal visits, and exhibiting at ministry fairs or CKM Speaking events

General Job Responsibilities

  • Maintain pre-assigned office hours (18-22 hours per week).

    • You will provide availability each month, and we will schedule you out on a monthly basis. If we hire a remote worker, we will assign daytime required availability for communication, but work may be completed at the employee’s desired times as well.

  • Attend all required staff meetings either in person or virtually.

    • This time is used to sync up as a team and will be the space where you will pitch new strategies, designs, and ideas.  Any meeting will go towards your hourly work requirements.

  • Attend any assigned camps, conferences, and other ministry events.

    • This could include events at Summer Camp, Winter Conference, Coachings, Trainings, etc.  Adequate time will be given in order to ensure these days can be taken off. 

Overall Job Expectations

We have an expectation that this person will be a self-starter, dreamer, visionary, and implementer. This position is a unique mix of creativity, administration, and coordination. We trust that he or she will not take this job description and lock himself/herself into the items listed on the page. We want this person to be a team player and advance the ministry through the various aspects of this job!

Job Qualifications

  • We are looking for someone who:

    • Is a follower of Jesus Christ and aligns with the mission and vision of Clayton King Ministries

    • Genuinely loves to serve the Church through supporting and working alongside a ministry team

    • Is willing to be teachable, learn the things that they do not know, and go the extra mile to see projects through with excellence

    • Is willing to work alongside a point person to meet deadlines and deliver projects well

    • Has the ability to learn and use the company’s various event and ministry software. (Don’t worry - you would be trained on all of these if you are unfamiliar)

    • Has the ability to work with integrity alone while also working on a team

      • We are all willing to be in the trenches at all times. No one is above any aspect of the work needed within the ministry—event setup, manual labor, office cleanup, etc., included.

*This is a part-time salaried position paid monthly.  Hours typically range between 18-22 hours per week.  Paid vacation and holidays are included.  Event seasons, such as Summer Camp and conferences, are not additionally paid as they are already built into the contracted monthly salary. 

We are looking for applicants who can commit to at least a full-year contract (or more).